and More - Consignment Sales
How do you get started once you decide to list your items with
us? First off, feel free to ask any questions related to the process.
I'll be happy to answer them all. Once you are ready to proceed,
you will find a copy of our contract on this link.
The Consignment Contract Form
Print out a copy, sign it on the line at the bottom where it says
"Consignor". Enter the desired number of months the contract
will run. Minimum time is three (3) months. It will automatically
renew unless you tell us to terminate it. Fill in the date you have
signed it and send it back to us.
NOTE: Please include both your email address
and your phone number on the contract sheet. We promise the only
reason your phone number will ever be used will be in the event
of a sale of a consignment item or a question regarding an actual
or pending sale of your consignment item if we cannot make contact
with you by email. It is very common for people to change email
addresses and if the address we have for you is invalid, we will
not be able to contact you regarding a sale.
|To save a copy
of the forms on your computer, right click on the link above
and select SAVE TARGET AS to start down loading the forms. Netscape
users right click and select "SAVE LINK AS." MAC Users-
hold your mouse button down until the SAVE AS dialog box opens.
After the download starts, a box will open telling you "You
are down loading a file." This box will give you different
options for performing the download. Select save, then make
a note of where you have saved it. The name of the form is "Consignment_Contract.pdf".
The preferred method of sending the paperwork is via email. With
postage rates ever on the increase, it becomes more expensive to
send paperwork by regular mail. Scan the contract form after you
have signed it and save it in a common format such as a JPG file.
Please do not compress the file for then it may be too small to
view or to print.
Individual item descriptions can be entered into a normal email
message or you can save them as a Microsoft Word document file.
If you use a different word processor please be sure to save the
file in Word DOC format. That along with the contract image file
can then be sent as attachments through email. Photos should be
sent in JPG form at the same time if you like. If they are not sent
at the time the contract is sent, please do so soon thereafter as
I will need them to complete the web page ads. If you have any questions
about the process or the best way to handle sending the paperwork,
Due to the tendency of spammers to try to harvest email addresses
from web sites, I have not included my contact email address here.
If you will use this email form Contact
Me to send a message to me regarding your interest in listing
items on our site, I will respond and that respond will include
the email address to send paperwork to. An important request. Please
verify that the email address you enter into the form is a valid
one. Unfortunately we receive many inquiries of one form or other
which contain an incorrectly entered or an invalid email address.
When this happens we have no way to reply to you.
If you do not wish to use email as a means to transfer the contract,
you are welcome to send the printed copy by regular mail.
The address is:
Dan W. Dooley
2225 Cottonwood Lane
Bedford, Texas 76021
Along with the signed contract, return the list of the items to
be sold. That lists includes the written descriptions and desired
selling prices. Send this information by simply writing it within
the body of an email message to us or on a separate attached document
in Word Document (.DOC) format. Do not send a paper copy of the
list. We have to be able to transfer the information from your list
into the computer and we do so by using the copy and paste method.
If you send a printed copy, that information would have to be entered
into the computer by manually typing it and we can no longer accept
that as a method of listing your items. Sorry.
In addition to the paperwork, we will need photos of the items
you wish to sell. Those can be in any of the common digital formats.
Please do not send photos in propitiatory formats such as is common
with photo processing services. We can not work with those. The
common forms to use would be JPG, TIF, BMP, or GIF. The preferable
format is JPG as the picture file sizes are smaller and thus easier
to send by email attachment.
Also, please try to send the best quality of images you can get.
If you are scanning the images from original printed photos scanning
images does introduce (though it is only a little) some degradation
in image quality. The better the original print, the better will
be the final image we can place on our site. A poorly focused picture
can not be made into a sharp, clear one. A poor quality picture
is not going to make your item look appealing to potential buyers.
Please DO NOT use a cell phone camera to take pictures of the items
to be listed. Image quality from cell phone cameras is poor and
inadequate to use. For
tips on how to make the best photographs of your consignment items
A NOTE ON PICTURE IDENTIFICATION. Please identify what picture
is for what item. Digital cameras identify pictures by a numbering
system so the file which is created rather than having a descriptive
name has a cryptic number. If a series of different items are submitted
for listing along with pictures, I will not know which picture is
of which item unless you provide the needed identifying information.
Either name the picture file to match the item or note the info
along with the other descriptive info sent.
We need good descriptions. The more you can tell us about your
collectibles or other items, the better we will be able to represent
them to potential buyers. Remember, buyers can not see and touch
the actual items as they could at a brick and mortar store so we
must rely on photos and words to describe them. The better the description,
the more info the buyer will have and the more comfortable he or
she will be with a purchasing decision. We need to know if the item
is new, mint, like new, worn, in good condition, fair condition,
never removed from the box, or whatever. Are all of the original
accessories present? Is there any damage or wear? Is the environment
smoke free or not? If the item is not well known, dimension are
important. A photo can tell part of the story but not all of it.
If applicable, does the item have hang tags, Certificate of Authenticity,
other paperwork, etc.? Is the item a limited or signed edition?
How to Send Consignment
Item Descriptions to Us
Written descriptions of the items to be listed on consignment
must be in a form we can copy and paste from. That means that
they cannot be in an image such as the result of scanning
a document and creating a .JPG or similar image file.
Likewise, they cannot be in .PDF form for that to is
an image and text cannot be copied and pasted from.
The document containing the descriptions can be either a
text document (with the extension .TXT such as one
written in Windows Notepad or similar text editor) or it can
be in a Microsoft Word compatible document. Such a document
will have a .DOC or a .DOCX or similar file
The descriptions may also be written within the body of an
email message. Any description list sent in any form which
cannot be copied and pasted from, including hard copy printed
sheets cannot be used and will not be accepted. To enter the
information from such a list into the web pages we create
for the listings would require us to hand type the information
and we can no longer do that.
Once we have all of the needed information, I will build the ad
pages to list on our Web site. Depending on the number of items
and other factors, this process may take a week or two. We will
get the page or pages listed as soon as possible. As soon as the
pages are finished and published to the site, we'll let you know
so you can see them. If you see any corrections needed, let us know.
Please see our Consignment
Frequently Asked Questions page before submitting items
to be listed.
The actual sale process: When a visitor decides to purchase
one or more of your collectibles or other items, the actual sale
process occurs on the Web site. Payment is made directly to Dooley's
Treasure Chest. We then collect our commission from the price paid
and then forward the remainder to you. We also forward directly
to you the shipping fee collected. We keep nothing from that. We
will also forward to you the shipping address of the buyer. We will
trust that you will ship to the buyer the item sold and do so in
a prompt and professional manner. We trust that you will pack the
item or items safely and that all items associated with the item
such as hang tags, Certificates of Authenticity, etc., will be included.
Just a few notes of explanation. If I don't cover all of your
questions, I'll be happy to do so.
On the commission. The percentage charged is per item and applies
to the sell price only. Generally, we set a fixed amount for shipping
charges. That is charged to the buyer above and beyond the selling
price. That amount collected for shipping is sent to the seller
in its entirety along with the balance of the selling price after
the commission is subtracted. The general shipping charge has been
$20.00 for dolls for example. Other collectible items or items which
may weigh less or weigh more will command different shipping fees.
Those are set individually. We have generally found that shipping
via USPS is less expensive than UPS and if shipped Parcel Post,
delivery time to the buyer is typically 3 to 5 days.
On the length of the contract period. That is set at 3 months as
an initial starting point. The seller is free to extend that if
desired. In the case of the typical consignment where the seller
has one of a particular item, once that item is sold, there is no
further need for the contract to remain in effect and is canceled.
If the seller has multiple items for sale, they may not all sell
during that listing period. The seller may elect to extend the contract
out for any length of time or indefinitely until all of the items
are sold or until the seller chooses to remove the items, thus canceling
We set the time simply as a means of having the contract in effect.
It gives us time benchmarks, so to speak. At the end of the set
period (generally 3 months) the seller can elect to continue the
agreement, or not. A simple emailed request stating the desired
action is all that is requested.
The seller retains the full right to cancel the contract at any
time for any reason. Upon the notice of suspension of the agreement
by the seller, we will pull the ad pages from the Web site. Certainly
any sales transactions currently in process will be continued to
their conclusion, including all applicable payments and shipment
of sold items.
Dooley's Treasure Chest for our part will only wish to cancel a
contract under conditions of bad faith actions on the part of the
seller. Such conditions as misrepresentation of the items, or failure
to ship the items sold to the buyers in a satisfactory and timely
manner would be examples.
Communication is important. We must be able to reach you
in the event of a sale. If you change email addresses, please let
us know. You may also want to list a phone number with us. That
will only be used in the event that we need to get in contact with
you related to your consignment. If we inform you that a sale has
been made, please respond as promptly as possible. Remember, the
buyer will be anxiously awaiting the receipt of their purchase.
If you have sold or otherwise disposed of the item, or you wish
to remove it from the listing, please let us know. We'd hate to
disappoint a buyer who has paid for an item only to find it no longer
available. Also if a prospective buyer has a question we may need
to pass that question on to you. Please respond as promptly as possible.
We have been forced to drop a few clients due to chronic lack of
response to communications.
Concerning product information. The more we can present to potential
buyers, the more likely a buyer will feel comfortable making the
purchase. Good photos go a long way to telling the story. Also it's
important to have good written descriptions. This would include
statements on the condition of the items, the availability of original
boxes, paperwork to include CEO (Certificate of Authenticity), hang
tags, etc. as well as whether the item has been displayed, kept
in the box or even if it has been enjoyed (played with). Also important
to many buyers is whether or not the environment the item has been
kept in is smoke free or not. The more you can tell us, the more
descriptive will be the ad.
Sorry, due to our cost of processing credit card fees and the
low return, we can not accept for listing any items which can not
be expected to sell for at least $25.00 each.